On The Job With… Nathan Etherington, Programming and Community Coordinator

BY: NATHAN ETHERINGTON
COLUMN: ON THE JOB WITH…
ALTERNATIVE TITLE: HITTING THE RESET BUTTON – GETTING YOUR COLLECTION UNDER CONTROL

Editor’s Note: This “On the Job With…” post differs a little from the past 2 that we have featured, as it covers a few years of the author’s job experience at their workplace dealing with a large-scale collections management project, rather than a single “day in the life.” We hope you enjoy this alternative format. Happy reading!

In May of 2014, my newly elected President of the Board of Directors called a meeting and started it off by saying that we – the Brant Historical Society – couldn’t continue down the road we were on and that we looked like a bad episode of hoarders at our Brant Museum & Archives location.  The President asked what barriers would prevent the museum from reviewing its entire collection, getting rid of things that aren’t in our mandate, and moving collections to different rooms to create more exhibit spaces.

As a museum professional, I realized that these are the type of questions that cause us to have an anxiety attack. They also make us wonder if this was really what we signed up for in museum world in dealing with business managers who have absolutely zero knowledge or professional training in how museums operate.

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The metal artefacts storage room before we got to work. Photo Credit: Nathan Etherington.

All the same, my response was an excited, “Yes! I have been saying that we should do this for the past two years and nobody has bothered to value my opinion or expertise.”  I also knew that few Curators have had experience in mass deaccessioning projects, so it would be a big challenge. However, I could see how keeping big bulky items in an overcrowded museum “steals” space and resources for collections that we would want to take. “Operation Steamroller” had started.

My next response to this call for action was that we be VERY public about what we were doing. Most Curators that I have spoken with in my time offer artefacts on pertinent listservs to other museums if they are undertaking a deaccessioning project, and then they quietly make a trip to the dump to dispose of the rest. To that end, we reached out to the Brantford Expositor – the local news publication – and there was subsequently not a murmur of protest from the local community because of this approach we took.

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The metal artefacts storage room after it was emptied. Photo Credit: Nathan Etherington.

In terms of assessing the collection, we took a ruthless approach: Does it help us tell Brantford’s story?  Is it a found object that was used to enhance a display?  Is it in poor condition or we have better examples in the collection?  If it didn’t fit, it went.

When I was formally hired at the Brant Museum & Archives, my first project was the country’s first-ever RE-ORG Project.  We reorganized rooms of disorganized storage and repatriated archival collections from artefacts storage.  Operation Steamroller took all my skills to manage not only the first mass deaccession in the province, but an entire reorganization of the existing 7,500 square feet facility.

Relocated Storage Space

Relocated collections storage space. Photo Credit: Nathan Etherington.

In addition to this, we were challenged to do away with our paper system of documentation and use the PastPerfect electronic collections management software instead. As we processed the collection, we scanned associated documentation and attached it to each artefact’s file in the database.  In this phase of the project, we scanned over 18,000 documents, comprising an astounding 10 GB of data.

Finally, we showed the results of the process that we undertook at the Grand Re-opening of the Museum to the public. This phase of Operation Steamroller is over, but the next phase deals with addressing our archives.  If you would like more information about what this might look like, don’t hesitate to get in touch via email: contactme@nathanetherington.ca.

Exhibit Room

The metal storage room is now a beautiful exhibition space. Photo Credit: Nathan Etherington.

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A Look Back At 2017

BY: LISA TERECH
COLUMN: SPOTLIGHT

What a year for EMPs in Ontario! At the end of 2016, the GOEMP Committee was officially formed, and we hit the ground running to offer events, opportunities, and information for the GOEMP community.  At the end of our first full year, I can say I’m proud of what we’ve accomplished and am excited for ideas on the horizon.

We were fortunate to continue our partnership with the Ontario Museum Association through 2017, offering opportunities for EMPs to engage at their annual conference in Kingston, ON.  Our popular Conference Connections program matched mentors and mentees, facilitating conversations, and making meaningful connections within the field.  The GOEMP Committee was very proud of Trivia Night, now in its third year. This took place after the awards gala, bringing teamwork, competition, and fun to conference.  If you weren’t able to make it to conference this year, you can read our team re-cap, or search for the hashtag #OMAConf2017 to see highlights from those who attended.

Meet-ups continued to happen around the province!  Thank you to all community members who spearheaded meet-ups in their towns! There were eight meet-ups in 6 different cities around Ontario, and these popular events are an informal way to network, meet new EMPs in your area, or re-connect with friends in the field.  We have a tip sheet if you are interested in hosting a meet-up in your area.

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A scene from one of the several EMP meet ups that happened around the province last year. Photo Credit: Lisa Terech.

Ontario is a large province, which can make it difficult to connect all EMPs throughout, but the GOEMP Committee has been using various online forums to help shorten the distance. The Facebook Group has been around for several years, started by the Emerging Museum Professionals Advisory Committee (the predecessor of the GOEMP Committee), and it is a fantastic resource for information sharing, seeking opinions from your colleagues, looking for the latest museological happenings, finding out about job opportunities, and anything else in between.  Thank you to those who keep the conversations happening.

Finally, this year saw the launch of this blog. The GOEMP Blog is a platform where anyone in the community can share their ideas, and we encourage everyone in the community to consider contributing.  We have five themes for columns, including Exhibition Reviews, Happenings, Research, On The Job With… and Spotlight. The blog is not only a place for you to showcase your writing skills, research, and opinions, but we see it as a resource community members can turn to.

Thank you to the GOEMP Committee who help make these various events possible, and thank you to everyone in the community who offer their unique perspectives to being an EMP in Ontario.  If you have ideas for future events, comments about the committee, or anything else in between, please reach out to us at ontariogoemp@gmail.com.

Thank you once again for a great 2017, and we’re looking forward to what the new year will bring.

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GOEMP Committee Members (L to R) Alison Ward, Lisa Terech, Diane Pellicone, Madeline Smolarz, and William Hollingshead at the 2017 Ontario Museum Association Conference. Photo Credit: Lisa Terech.

Beat the Grant Writing Blahs

BY: ALISON DEPLONTY
COLUMN: SPOTLIGHT

Grant writing can be a daunting task, especially when you haven’t written too many in your career yet!  The jargon, pages of questions, and rules can make your head spin.  Here are several tricks to get you through the process:

1. Print out and read the application guide: These guides can be long, and somewhat obvious, but taking the time to read the guide will be worth it.  It doesn’t matter if it is a grant you apply for yearly and you know the process, read it anyways.  In 2017, a number of student employment grants awarded extra points to projects where students would be working on something 150 related. If you don’t read the guide, how will you know how you can maximize your chances of getting a grant?

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2. Have a highlighter and notebook handy: While reading, highlight relevant points – the due date, how reporting works, funding exceptions, what to do about multiple funding sources, what they will be prioritizing, etc.  If you are a rural museum or work with a lot of volunteers from rural areas and the grant has a rural priority, make sure you mention that you fit that criteria; if the grant counts in-kind donations as equivalent to cash contributions be sure to work out how much time you and your team will contribute! Also make note of key terms or phrases, and then be sure to use them in your application.

3. Read the questions through first: Just like you should read the application guide, be sure to read the application itself before you start.  As you go through the application, make note of your ideas or gather information you may need (i.e. costs, partners’ legal names, etc.). I don’t recommend that you start filling out the content related questions during your first read through. If you start writing immediately, your inclination may be to include information in the wrong section.

4. Be sure you can save it: A lot of grants use Adobe for applications, but others don’t. Regardless of the format, be sure you can save your application. You don’t want to get half-way through, then realize you aren’t going to finish in one go. If you can save, great! If not, create a text document, say in Microsoft Office for example, which you can use to store your content-based answers.

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5. Fill in the obvious details first: Unless you are filling out an application on a system that has a login, you probably are going to need to fill in your name, organization, address, charitable number, etc.  Fill that in right away.  You’ll feel like you accomplished something, and it will give you a much-needed boost to keep going.

6. Start with an old application: Be sure to have an old grant application on hand.  It can be for the same grant, or a different one… it doesn’t matter.  Most grants are going to ask about your mandate and organization, so why reinvent the wheel?  Start with something you already have, then make changes according to the new grant requirements.

7. Start early and check for updates: Whenever possible, start early.  You never know what is going to happen on your end, if the granter will change the due date, or when they will update their criteria.  That way, no matter what happens, you’ll have enough time to make changes.

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On The Job With… Madeline Smolarz, Operations Coordinator

BY: MADELINE SMOLARZ
COLUMN: ON THE JOB WITH…

I knew this column would be a challenge because each day is different for me in my role as full-time Operations Coordinator at Ruthven Park National Historic Site. In addition to my usual duties, a number of unexpected things always seem to crop up – as they do at most museums – so much so that I’m starting to think I can list “juggling” as a skill on my LinkedIn profile. Our site is small in staff, though we have an talented group of volunteers, and together we have a 1,500-acre property to care for that has everything from wetland to farmland to built heritage to new structures. That’s a lot on the go at once! Come walk with me through a “typical” day to find out what I get up to when there isn’t…

  • a wedding happening,
  • a film crew working (hello, Murdoch Mysteries),
  • a coyote lurking (I’m not kidding),
  • a school group exploring,
  • a bus tour visiting,
  • or anything else out of the ordinary.
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My office is located in Ruthven’s “home base,” the Gate House. Photo Credit: Madeline Smolarz.

When I get in the door, I check emails, the phone, and our two most important social media accounts: Facebook and Twitter. I most often receive messages about mansion tours, requests for rental information, tickets for special programs, and queries related to the Lower Grand River Land Trust, which owns and operates Ruthven. If our Maintenance Coordinator or any volunteers are on site working, I quickly check in with them after conferring with our CAO to sort out a plan for their day depending on our current priorities. I also take a peek at my personal calendar to see what I have scheduled and the master office calendar to remind myself what else is going on that may or may not be in my purview. The day ahead really starts to take shape at this point in the morning. From May to September, when the summer students arrive, we have a quick chat about what changes will be made to their regular duties to accommodate what is happening on the site on that particular day. It’s good to keep tabs on what everyone is doing so their personal goals are fulfilled and our permanent staff receives the support they need. Remember what I said about juggling duties? It applies to people as well!

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The Thompson Family Mansion is one of the site’s most recognizeable attractions. Photo Credit: Madeline Smolarz

Throughout the day, I am first up for answering the phone and emails. I may drive into the town of Cayuga to do our banking, pay bills, and send and/or pick up mail on behalf of Ruthven and the Trust. In a way, I’m like command central because I act as the main information conduit for the site when I’m at work. I could have a couple of site viewings too; people who are interested in renting Ruthven’s beautifully restored 1850s Coach House usually like to have a look at our facilities before signing a rental agreement. Another significant responsibility I have is to supervise donations by grounds visitors and the sale of memberships and admission tickets for mansion tours, since the POS machine is located right at my desk in the Gate House at the entrance to the site. Due to this building’s position, I am able to monitor and direct the flow of people coming into and out of the site from my desk. Finally, Ruthven’s digital presence is one of my favourite responsibilities. Most of what you see on our Facebook and Twitter feeds comes from my keyboard, and I manage our website as well.

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The charming Coach House once held – you guessed it! – coaches, a tack room, and stables. Photo Credit: Madeline Smolarz

I hope I’ve given you a decent glimpse into what my daily life is like, without discouraging you from pursuing a similar position! I feel very lucky to have a fast-paced and rewarding job that gives me endless opportunities for professional growth. Find me on Twitter @MadelineSmolarz or connect with me on LinkedIn if you’d like to stay in touch and talk museum operations.

Fanshawe Pioneer Village Gets Hacked

BY: ALISON DEPLONTY
COLUMN: HAPPENINGS

As with most museums in Ontario, my workplace Fanshawe Pioneer Village participates in the local Doors Open event each year. This year, Doors Open for London, Ontario fell on a Saturday and Sunday from September 16th to September 17 th.  The London Heritage Council, who runs our Doors Open program, decided to try something new this year, so they applied for – and received! – a grant to enhance Doors Open by bringing Museum Hack to the city for the weekend.

If you haven’t heard of them already, Museum Hack is a group that leads unconventional tours at some of the United States of America’s most well-known museums.  They don’t work for these organizations, but rather are advocates for them.  They foster an appreciation of museums by offering tours that inspire those who may not normally see going to a museum as their activity of choice to get out and visit, and visit often.

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Photo Credit: Craig Glover for London Heritage Council

Museum Hack offered a professional development opportunity for emerging museum professionals and offered renegade tours of five museums (Banting House NHSC, The Children’s Museum, Fanshawe Pioneer Village, Museum London, and The Royal Canadian Regiment Museum) in London over the weekend.  To prepare, each Museum Hack representative, or “Hacker,” spent a couple days at their assigned museum to learn about it and develop a distinct, engaging, never-before-seen tour that drew on their interests and the unique history their site could potentially share.

Our Hacker tour guide’s name was Emily, and she was fantastic to work with! Emily really took the time to get to know our site and learn what it is we do. She spent a lot of time exploring, talking to our staff, calling on other Hackers for input, and researching the things we shared with her that really spoke to her passions.

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Photo Credit: Craig Glover for London Heritage Council

Amongst the craziness of Doors Open I was able to spare an hour or so to go on one of Emily’s tours, and though I know our site well and already have a passion for it, she made me fall in love all over again. Though I continually advocate that my staff help our visitors explore their passions and that staff explore their own passions through projects that they take on, the tour was a wonderful reminder that we also need to use our passions in how we interact with visitors. Working in a museum is a labour of love, so it makes sense that the best way to foster an appreciation of museums is to share that love with our visitors.

Museum Hack has a number of secrets that they share with the organizations that they work with that are strictly hush hush outside of these working relationships, but I want to share with you one of the biggest take-aways for us at the Village: all museums have particular messages they need to communicate, but how we communicate those messages and the ways we explore those messages can differ. You must use the things you’re good at and the things you care about to help make others care too.

Museum Hack photo

Photo Credit: Alison Deplonty

Things I Learned While Searching For A Mentor

BY: JULIE THORNTON
COLUMN: SPOTLIGHT

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Image Credit: https://pixabay.com/en/mentor-startup-mentoring-2063045/

It took me a little over a year and a half to find a mentor. Some professional development opportunities, like the UK Museums Association AMA accreditation, come with a built-in mentoring scheme. My experience wasn’t as straight forward and took my own initiative to accomplish. For my fellow aspiring mentees (though some of this works for networking in general), here’s what I’ve learned.

Be Brave

After years of saying I wanted a mentor, my journey to finding one happened by accident on the last night of a museums conference in the UK. With my return to Canada quickly approaching, I had spent the majority of the conference hoping to run into a Canadian museum professional. I had had no luck. I was enjoying the wrap party with conference buddies, when I noticed a person walk by whose lanyard stated they were from a national Canadian museum in Ottawa. After some encouragement from my friends, I literally chased after him. I would like to say I was graceful, but I probably wasn’t. However, if I hadn’t had the courage to start a conversation with him, I definitely wouldn’t have received his business card, which helped to start my mentorship search.

Don’t Be Afraid To Ask For What You Want

Earlier this year I visited Ottawa, and while I was there I arranged to meet the person from the conference. In addition to talking to him about navigating the Canadian museum sector, I also wanted to ask about mentorship.

I am not good at this type of networking. I always feel guilty about asking for help of this kind. I left bringing up mentorship until the last minute, and frankly, I’m surprised I found the courage to ask. I knew this person was probably too busy to mentor me, however I did ask if anyone in their department would be interested in a mentoring relationship.  He, then, invited me to contact him about this possibility if I moved to Ottawa.

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Image Credit: http://www.thebluediamondgallery.com/wooden-tile/d/do-it-now.html

Do It Now and Follow Up

Of all the things I learned from this process, this is what I’ve taken most to heart.

I did move back to Ottawa. However, I kept putting off contacting him. I told myself, I’ll wait until I’m settled, I’ll do it once I’ve started my new job. Again, having to ask for a favour made me squirm.  Two months later, I finally sent the email asking him if he’d talk to his staff about mentoring me. I was too late; I sent the email the day after he had retired.

All was not lost, though! The email I received provided an email address for his successor. It took me another month before I followed up with my request. My persistence paid off this time, and his successor agreed to try and match me to someone in the department.

Define The Relationship

Once this was agreed to, I clarified what I wanted to get out of the mentorship. Outlining my goals and expectations, such as the time commitment, for the mentee-mentor relationship, not only helped to match me to the right person, but also helped me figure out what I wanted from a mentor.

Conclusion

I hope that reading about what I learned and how I learned it helps you find a mentor in the Ontario museum world, whether they’re another EMP who you look up to, or a more established museum professional. The most important thing is to start somewhere!

Recapping The 2017 OMA Conference, GOEMP Style

BY: WILLIAM HOLLINGSHEAD, DIANE PELLICONE, MADELINE SMOLARZ, LISA TERECH, AND ALISON WARD
COLUMN: HAPPENINGS

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Kingston City Hall. Image Credit: Madeline Smolarz

The 2017 Ontario Museum Association (OMA) Conference took place in Kingston, Ontario from October 11 – October 13. Five out of the ten members of the GOEMP Committee were able to attend the 2017 OMA Conference, and because we know that these events are not always accessible to emerging museum professionals in our province, we wanted to provice a recap of what happened in Kingston last week in our own words. Read on to find out each member’s thoughts on the following points:

1) Their favourite session
2) Their favourite non-session moment
3) Their best networking tip that they put into action
4) Their thoughts on the 2017 OMA Conference theme – “Renewal”
5) Their hopes for the 2018 OMA Conference in Toronto


William Hollingshead, Vice Chair

thumb_will-bio-pic_10241) For me the best session was “A Fresh Approach To Meeting Conservation Standards” by Fiona Graham. This session was a great breather from the collections conservation stress we all face in smaller community museums.
2) Trivia Night! It was a blast connecting with all our fellow EMP’s from across the large province and finally getting to spend some time in person with our committee.
3) Don’t be afraid to step up. Ontario EMPs and professionals are all a welcoming and inviting community. Step up, shake someone’s hand, and make the conversation you want to happen or the difference you want to see.
4) Renewal is such a strong topic that we are all currently facing in various ways within the sector. As EMPs I believe that it is our time to shine and take on the challenge of helping encourage and drive our museums and the sector down this road to renewal.
5) For the 2018 Conference I hope to connect again with the great EMPs from across the province as Toronto is a little bit more accessible for more to attend. I also hope to work together with the OMA and our GOEMP Committee to really make our presence as EMPs stronger and more diverse at this coming conference.

Diane Pellicone, Conference and Programs Co-Chair

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1) My favourite keynote speaker was Elizabeth Merritt, Vice President of Strategic Foresight and Founding Director of Center for the Future of Museums at the American Alliance of Museums. Her presentation about trends forecasting in the museum industry was not only fascinating, but fun! She was very natural on stage and was inspiring to watch. My favourite sessions were “Case Studies in Working Through Non-Traditional Exhibits” and “Re-Think! A Workshop Exploring New Ways of Looking at Your Collections and Turning Them Into Exhibits.” Incidentally, both sessions were led by staff members from Heritage Services, Regional Municipality of Halton (I think that team is onto something!). They each introduced unique points of interest that I believe museums at every level could appreciate and adopt when creating an exhibition experience.
2) I enjoyed meeting new people! I connected with GOEMP committee members I have never had the pleasure of meeting in person (hi Alison, Will, and Madeline!), watched Lisa win a well-deserved award for Emerging Museum Professionals, and met a ton of EMPs through my colleague and friend at the Royal Ontario Museum. It was great to just listen to everyone’s “origin story” and share our common struggles and successes with each other.
3) Don’t be afraid to approach strangers at conferences. I was very impressed with how students from University of Toronto, Fleming College, and elsewhere presented themselves. Armed with business cards and questions, they sought out EMPs and established professionals, and weren’t afraid to ask them what they could do to improve their career prospects. They were prepared and ready to engage!
4) Being Canada 150, it is important to recognize that our road to renewal remains a long, difficult journey that won’t be resolved at just one conference. We can all do better. And as long as we continue to fight for change and commit to reconciling with our past, museums in Ontario and across Canada, have a future.
5) While Toronto is still much too far for many northern museums to visit, I hope that its centrality within the museum community helps encourage more institutions to send their employees to the conference and take advantage of these professional development opportunities.

Madeline Smolarz, Communications Chair

thumb_madeline-bio-pic_10241) My favourite session was “Not-for-Profit Martyrs: Avoiding the Workaholic Trap” presented by Jenny Mitchell (CVO of Chavender) as a “lunch & learn” session on Thursday, October 12. Workaholic attitudes in the non-profit workplace are rather prevalent and can unfortunately be rather damaging to professionals at all stages in their careers. The environment in this session was so supportive, from Jenny’s attitude to the audience’s feedback. I felt well-armed with advice and more than ready to advocate for myself and others after this session.
2) How am I supposed to pick 1 moment?! Trivia Night was a blast, of course, especially as I was able to play Trivia Master for a round, and seeing the GOEMP Committee’s Chair Lisa win the OMA’s Promising Leadership Award of Excellence was a huge (and wonderful) surprise at the Awards of Excellence Reception. However, meeting my Conference Connections Mentor Cheryl Blackman from the Royal Ontario Museum was possibly my biggest highlight. I’ve looked up to her and admired her work on diversity and inclusion for years, so to meet and talk museum careers in person was astounding.
3) At one point, the Conference hashtag #OMAConf2017 was trending as many museum professionals shared great snippets of their experiences. I used my Twitter account and this hashtag as a way to reach out not only to people and organizations in attendance, but also those who were not present. At one point, I met up with someone who I’d been trading tweet likes with for ages, and we both had a laugh over how wonderful it was to make an in-person connection, as awesome as Twitter is.
4) To me, renewal is a never-ending process in response to a world that never stops changing, so my first impression was that the OMA had chosen a daunting Conference topic. However, the ways renewal can be achieved were presented through such a wide array of sessions and activities that I think any museum professional in attendance was able to take away valuable tools, case studies, tips, and advice that they could apply to their own practice and workplace. Well done to the Conference Programs Committee who shaped the selection of sessions!
5) I hope EMPs achieve an even greater representation at the 2018 OMA Conference in Toronto through attendance, session topics, session presenters, the Conference Connections program, and GOEMP Committee activities. I know the Committee is going to work hard to do our best to make these things happen, but we’d love to hear comments and suggestions from the community too as the next Conference approaches. Everyone is welcome to email ontariogoemp@gmail.com at any time.

Lisa Terech, Chair

thumb_lisa-bio-pic_10241) I only have the perspectives of Thursday’s line up to offer, but I thoroughly enjoyed what they day brought.  The morning’s keynote by Library & Archives Canada‘s Guy Berthiaume touched on different ways to engage with audiences through new methods.  His overall theme to the importance of GLAMs (Galleries, Libraries, Archives, and Museums) in today’s time of ‘Fake News’ was particularly important.
2) I have two moments.  The first would be seeing GOEMP’s Trivia Night successfully delivered! The committee worked together to create the questions and donate the prize to the winning team. Now in its third year, Trivia Night has quickly become a conference favourite.  My other favourite moment was the honour of receiving the Ontario Museum Association’s Promising Leadership Award of Excellence. I’m so fortunate to have teams standing with me, advocating and supporting EMPs in Ontario, and promoting heritage and culture in my hometown of Oshawa.
3) I didn’t put this tip into action for OMA 2017, and as silly as this tip may seem, I often recommend wearing something that will make you stand out (while still being professional, of course). I once wore black and white checked shoes to a conference, and people came up to me and said ‘I remembered you from those shoes!’ Conversation was made and business cards were exchanged. Wearing something that makes you stand out is always something that I’ll recommend.
4) I believe the OMA chose a rather timely topic for this year’s conference.  Museums are constantly seeking new ways to demonstrate their relevance, importance, and vitality, and the term renewal nicely captures this.  It is always inspiring to learn from our colleagues from all over the province.
5) I’m looking forward to the conference in 2018 and hope the GOEMP Committee can continue its relationship with the OMA, making their annual conference a welcoming, engaging, and inspiring experience for EMPs. I hope we can continue with programs like Conference Connections and Trivia Night, and perhaps work the the OMA to create even more opportunities for EMPs.

Alison Ward, Member At Large

alisonward (1)1) I won’t be unique in saying that Elizabeth Merritt’s keynote presentation was both delightfully engaging and incredibly perceptive. The future of museums is currently a common topic, but she brought new and important ideas to the discussion. The runner up goes to the session “Case Studies in Working Through Non-Traditional Exhibits” by the team at Heritage Services, Regional Municipality of Halton. The presentation was well-structured, informative, honest, and interesting.
2) It was fantastic to see the GOEMP’s Committee leader, Lisa, being recognized for all her hard work. Lisa deservedly accepted the OMA Award for Promising Leadership. Additionally, when accepting her “moose trophy’, she shone a little of her light on the committee and it was a great moment of exposure for the group’s efforts. Congratulations, Lisa!
3) Definitely talk to people in the food lines. Delegates were hungry and the lines were long, and it was a great occasion to break the ice.
4) The tone of the conference was optimistic, which was refreshing and inspiring! It is sometimes easy to focus on the challenges and struggles of our field, but sessions were uplifting and ambitious.
5) I think Toronto will be a great host for 2018’s conference. The GOEMP Committee has plans to increase its level of participation in the conference and is excited with the possibilities. I also hope there will be more cake.


We hope you enjoyed everyone’s perspective on the Conference. This was the blog’s longest post yet, so we appreciate you sticking it out to the end! See you in Toronto in 2018!

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The beautiful Toronto sign at Nathan Phillips Square. Image Credit: Wikimedia Commons

 

Tips For Landing A Museum Job

BY: ALISON WARD
COLUMN: SPOTLIGHT

Job searching and interviews have been a lot on my mind lately. From one EMP to another, here are a few tips that may help you in your pursuit:

Be more than keen. My co-worker once pointed out to me that it’s not remotely interesting to hear a candidate say that they should ultimately be hired because of their passion for museums. I’ve definitely used that line before, but come to think of it, she was right. The truth is we’re all passionate (we’re certainly not in it for the money!). Instead of emphasizing eagerness, it’s important in a competition to say what experiences have prepared you and you alone to take on the position. Of course, this is more easily conceived with relevant experience on your resume, and we all know that museum work is hard to come by… So! In the meantime, consider opportunities that are “museum-adjacent”. Try searching for positions in supporting associations, cultural programs, festivals, libraries, or education. It’s surprising how much overlap there is and, at the end of the day, adding to your skills and experience will be your salvation.

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Keep it fresh. My partner, a computer programmer, has said to me that if a programmer thinks their code is top-notch six months after they wrote it, then that’s probably a bad sign. I think the same can be said for resume and cover letter writing. We all know that it’s important to cater our resumes and cover letters to each job application. That being said, it’s still possible for an application to get stale. Every once in awhile, take a look at the aspects that always stay the same – maybe the introduction or the formatting – and consider changing it up. Chances are your writing and presentation skills have improved and your application deserves to benefit.

Remember to save the job posting. I learned this the hard way. Don’t get caught off-guard when you are offered an interview. If you save the job posting, you can refer back to it during your interview preparation and use it to make note of the experiences and skills that you’ll definitely want to discuss in the interview. Reviewing job postings can also help indicate common factors in solicited qualifications.

Overall, try to stay cool. You landed an interview. The best thing you can do now is stay relaxed. One: keep in mind, your interviewer could very well be a bit nervous too! Just because someone sits across the table from you doesn’t mean they have all the answers. I conducted my first interviews when I was still a fresh graduate and I was probably as anxious as the interviewees. Two: remember that you’re interviewing them too. If you’re able to place yourself (mentally or actually) in a position where you can be a little picky, you may find yourself more calm and relaxed. We’ve all been advised to ask questions in interviews, but consider genuinely asking. Take advantage of the opportunity to try to figure out what a typical day is like on the job and whether it’s a good fit for you.

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Get experience, do your prep, create some confidence, and go for it!

 

So You Want To Host A GOEMP Meet Up?

BY: LISA TERECH & MADELINE SMOLARZ
COLUMN: HAPPENINGS

So, you want to host a GOEMP Meet Up? First off, that’s awesome! Meet-ups are an informal networking event, a chance to connect with other EMPs in your area.

Secondly, we want to make sure you know that you don’t have to be a member of the GOEMP Committee to initiate one of these events, but you can always email the Committee at ontariogoemp@gmail.com for support and advice. We are here for you!

Happenings by Lisa and Madeline Photo 1

Image Credit: Wikimedia Commons.

Here are some helpful steps for planning and executing a meet up at every stage.

Initial Planning:
  • Find a date that works: Dates towards the end of the week, such as Thursdays or Fridays, have been successful in the past. A good idea would be to create a poll in the GOEMP Facebook group, where other EMPs in and around the area where you’re holding the meet up can provide feedback on which day is best for their schedules. For example, a meet up in Hamilton happened earlier in the week in June 2017 because that worked best for the majority of EMPs in the area, as indicated by a GOEMP Facebook group poll.
  • Contact a restaurant and make a reservation: Let them know what kind of event you are planning on hosting and make a reservation for 15-20 people (this has been the average attendance at meet-ups in the past). Tell them that you will confirm the number closer to the actual date. When selecting a restaurant, a nice gesture for folks with food sensitivities or diet restrictions would be to check whether there are gluten-free, dairy-free, vegetarian, and/or vegan options on the menu. Ensuring that the restaurant building is accessible is also an important point to remember.
  • Once the date is chosen, create a Facebook Event: This is where you can post event updates, keep an eye on expected attendance, and attendees can chat in advance of the meet up, perhaps to arrange carpooling. Giving general directions to nearby parking if the restaurant doesn’t have it’s own, or nearby transit options for those without cars, is always helpful.
  • Promote the meet up: post the event in the GOEMP page, tweet the Facebook Event link using the #GOEMP hashtag, contact the Ontario Museum Association to ask to have it included in their weekly newsletter, and reach out to local institutions to get the invite out to EMPs who volunteer or work there. As well, you can send an email to the GOEMP committee (ontariogoemp@gmail.com), and the event can be added to our Events Calendar page on the GOEMP website.
The Week of the Event:
  • Do a final push for promoting the event and get an idea of expected attendance.
  • Call the restaurant to confirm the reservation.
  • If you have some at hand, gather some name tags and markers to help attendees break the ice when they meet for the first time.
Hello My Name Is

Image Credit: Wikimedia Commons.

At the Meet Up:
  • Hand out nametags!
  • Have some food/drinks!
  • Meet new people!
  • Reconnect with colleagues and friends!
  • Bring business cards to share! Swap them with each other!
  • Take pictures and share on Social Media (#GOEMP)!
  • HAVE FUN!
After the Meet Up:
  • Thank attendees on social media, such as the Facebook Event and Twitter.
  • Let the GOEMP Committee know what the attendance was like by emailing us at ontariogoemp@gmail.com.
  • Relax. You did a great job!

On the Job With… Kate Seally, Program Officer

BY: KATE SEALLY
COLUMN: ON THE JOB WITH…

A few months after graduation from the Master of Museum Studies program at the University of Toronto, I was lucky enough to find a job as a Program Officer at the Canadian Museums Association (CMA). Now, I hear you say “Wait, that’s not a museum job!” and you are right in that I don’t work in a museum per se. However, I do work in the museum sphere as the CMA works towards the recognition, growth, and stability of our sector. Plus, many museum professionals will be involved with the CMA as members or because they receive Young Canada Works (YCW) funding via the CMA.

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The CMA is based in Ottawa, the capital of Canada. Photo credit: Wikimedia Commons.

That leads us right to my role at the CMA: YCW Program Officer. We distribute funding from Canadian Heritage to qualified institutions across Canada, thus enabling them to hire summer students. While the money comes from Canadian Heritage, Delivery Organisations like the CMA are the ones who distribute the money. That means that we screen applications, send out funding decisions, receive and approve (or reject) forms, send out contracts and payments, and reconcile employers’ payroll accounts at the end of the summer. Program Officers are also the main points-of-contact for employers receiving YCW funding; we are there to answer their questions and help them with any issues.

So, what’s a “day in the life” of a YCW Program Officer look like? Keep reading for the answer!

8:50 am: Arrive at the office, settle in, and grab a coffee from the kitchen.

9 am: Be brave, and open my email and check my voicemail. Deal with any really urgent questions or issues, forward emails as needed, and create a to-do list for the non-urgent emails (I will then answer and deal with these throughout the day). Often, if someone’s question is complicated, I’ll simply pick up the phone and give them a call – this can save everyone time in the end.

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Photo credit: Wikimedia Commons

9:30 am: Every morning, forms submitted the day before are printed and distributed to each Program Officer. We then process these, dealing with any inconsistencies or issues as they arise. Depending on how big your stack of forms are, or how gnarly the problems arise, this could take all morning.

12 pm: Lunch time! We’re in the process of having a lunch room built, but in the meantime, most of the staff gather in the lunchroom to have lunch together. If it’s a nice day, we head to the park to eat al fresco!

1 pm: Fight off the post-lunch fatigue by diving back into work. Usually, I’ll check my email and voicemail and deal with any issues that arose over lunch. I’m always happy to come back from lunch and not have any voicemails waiting for me!

1:30 pm: Continue dealing with calls and emails as they come in, and keep tackling my to-do list from the morning. We are in the midst of issuing contracts and first payments to employers who have all their forms in order, so I usually try to do as many of these each day as possible.

5 pm: End of the day! Time to lock everything up, shut my computer off, and head home for the day.

Thank you for tagging along with me during a sample day in my work life. In reality, every day is different, and I think that’s what I love most about this job!